How to share a Google Calendar

Share with specific people, choose view-only or edit access, or make a calendar public. Here are the current steps, plus the catch on iPhone.

To share a Google Calendar, open calendar.google.com on a computer, hover over the calendar name under My calendars, click the three-dot menu, and choose Settings and sharing. From there you can add specific people, set view or edit access, or make the calendar public. The one catch: you cannot change sharing settings from the iPhone app, so phone users need a browser.

Share with specific people

This is what most people want: let a partner, teammate, or assistant see (or edit) your calendar.

1. Go to calendar.google.com on a computer.
2. In the left sidebar under My calendars, hover over the calendar you want to share and click the three-dot Options menu.
3. Choose Settings and sharing.
4. In the left-side menu, click Shared with, then under Share your calendar with people or groups click Add people and groups.
5. Type the person’s email address, pick a permission level from the dropdown, and click Send.

They receive an email invitation. Once they accept, your calendar shows up in their list. If they do not see it, ask them to open the invite and click the link to add it.

Choose view-only or edit permission

The dropdown next to each person controls how much they can do. Pick the smallest level that gets the job done.

See only free/busy (hide details). They see when you are busy but not what the events are. Good for scheduling without exposing details.

See all event details. Read-only access to titles, times, locations, and notes. This is the usual choice for a partner or manager who just needs visibility.

Make changes to events. They can add, edit, and delete events. Use this for a shared family or project calendar.

Make changes and manage sharing. Full control, including changing who else the calendar is shared with. Only give this to someone you trust completely.

You can change or remove a person’s access anytime from the same screen.

Make a calendar public

If you run events anyone should be able to see, you can open a calendar to the public.

1. Open Settings and sharing for that calendar.
2. Find Access permissions for events near the top.
3. Check Make available to public.
4. In the dropdown, choose See all event details or See only free/busy.

Google warns you here for a reason: a public calendar can be indexed by search engines and viewed by anyone with the link. Keep your personal calendar private and make a separate calendar for anything public. The same screen also has a Get shareable link button if you only want to hand the link to a few people.

Share on iPhone

Here is the part Google buries: the Google Calendar app for iPhone has no sharing settings. You can view calendars people share with you, but you cannot grant access from the app.

To share from a phone, open calendar.google.com in Safari or Chrome. If the page loads the stripped-down mobile view, tap the aA or three-dot menu in your browser and choose Request Desktop Website. Then follow the same steps as above: tap the calendar’s options menu, open Settings and sharing, and add people. It is fiddly on a small screen, so this is one task that is genuinely easier on a laptop.

After your calendar is shared

Sharing lets other people see your time. Planning what you actually do with it is a different job. Once your events live in Google Calendar, ClaroCal reads them over two-way sync and builds a realistic, time-blocked plan for your own day, then reflows it when a meeting moves. It is built for one person’s focus, not team calendars. If you would rather block your time by hand first, start with a time-blocking template or read how to plan your day.

Last reviewed June 2026.